Your leadership team spends hours in recurring meetings, yet decisions wait and important work slips.
What's actually happening
Meetings persist after their original purpose changes. Their cost is scattered across individual calendars, so nobody reviews the total or asks whether the output still justifies the time.
The promise
Make the commitment visible and choose one meeting change that protects useful decisions while releasing capacity.
How the tool works
Price the time
Calculate annual attendee hours and their estimated time cost.
Test the purpose
Identify the output, who uses it and which controls must remain.
Choose the change
Renew, Resize, Replace or Retire. Set an owner, trial and review date.
Tangible output
A meeting decision, a current-versus-proposed time comparison and a measurable trial.
Use it in 10 minutes
Choose one recurring leadership meeting. Calculate its annual attendee hours and write the decision or output it must produce.
Use it with your team
Review three recurring meetings together. Check whether replacement work or preparation would consume the time you expect to release.
Common misuse
Treating capacity value as cash savings, cancelling required controls or judging a meeting only by cost.
The worksheet is a one-page fillable PDF: click a shaded field to type, use Tab to move between fields, and save your own copy. If your browser preview won’t accept typing, download it and open it in a PDF app.
Why it matters
- Makes a recurring claim on leadership time visible.
- Creates a specific decision about meeting design.
- Checks that time released becomes useful capacity.
At a glance
Type: Capacity diagnostic / meeting review
Family: Decision Quality, Workflow & Execution
Status: Free now
Time: 10 to 15 minutes for one meeting
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